HR AND RECRUITMENT ADMINISTRATOR - GENEVA (Fixed-term 1‑year contract)

Our dedicated HR team is looking for a HR and Recruitment Administrator. We are looking for bright, organised and motivated candidates, with a passion for HR, excellent communication skills, attention to detail, and a real desire to be part of a dynamic international environment. Reporting to the Head of HR and working as part of a team, the Recruitment and HR Administrator will provide administrative support and assistance in respect of the entire employee life cycle, including particularly recruitment processes across all three offices.

Responsibilities will include:

HR:

• Maintaining and updating employee records, ensuring compliance with firm policies and procedures and all legal administrative requirements;
• Monitoring and coordination of holiday requests and approvals, working hours, compensatory leave, lawyer workload, time recording, overtime obligations, and sickness absences; 
• Ensuring the HRIS is accurate and up-to-date and using it to provide accurate and useful information and reports to the Head of HR and the rest of the HR team, as well as to Payroll
• Assisting with matters of employee safety, welfare, wellness, and health reporting, including insurance declarations; 
• Contributing to the efficient day-to-day operation of the HR function;
• Assisting on ad hoc employee relations matters and other HR projects as required.  

Recruitment:

• Providing strong administrative support to ensure an effective, timely and productive recruitment process, including by reviewing applications, coordinating interviews and feedback, and communicating with candidates;
• Proofing, formatting, and posting approved job adverts;
• Assisting with the preparation of contracts, contract amendments, and other formal employment documentation;
• Administrative assistance in onboarding and offboarding procedures – filing and preparation of administrative documents and forms, database entry and profile creation.

What we look for:

• Commercial education or equivalent; Swiss HR Certificat d'assistant-e en gestion du personnel would be an advantage;
• Excellent written and oral English and French with business-level German is imperative;
• Experience in an administrative role required; experience in HR or in a law firm/comparable environment would be an asset;
• Rigorous organisational skills, an ability to prioritise, and a keen eye for detail;
• Proven ability to work in a team as well as autonomously;
• Talented, proactive, and motivated to learn and develop;
• Strong interpersonal and communication skills and understanding of confidentiality;
• Confident with IT; experienced and competent user of Microsoft Office, and in particular Excel.

If you are interested in joining our dynamic international team, please submit your application documents (CV and cover letter) here. For any questions regarding this role please email recruitment@lalive.law. Only direct applications through our recruitment platform considered.