Our dedicated Support team is looking for a Receptionist/Office Assistant, working 70% to 80%. We are looking for a bright, organised and motivated candidate, with excellent communication skills, attention to detail, and a real desire to be part of a dynamic international environment. Reporting to the HR Officer and working as part of a team, the receptionist will be the first point of contact for our guests and clients, as well as providing administrative support across the Geneva office. 

Responsibilities will include:

• Welcome all visitors and handle incoming calls in French and English, including screening, and forwarding as appropriate;
• Manage front-office presentation and supplies, and maintain inventory levels, including helping to ensure that reception and conference areas are tidy and stocked with stationery and marketing materials;
• Manage conference room bookings and maintain calendars;
• Assist with setting up meeting rooms, including with any IT and video conferencing equipment as needed;
• Assist with the coordination of catering arrangements for meetings, internal events and seminars when required;
• Assist with the sorting and distribution of incoming mail, and with the handling of outgoing post and courier services;
• Help maintain office security by monitoring visitor access and issuing badges;
• Track reception and conference-related expenses;
• Perform general administrative duties such as filing, scanning, photocopying and help with ad hoc office needs, as required; 
• Provide support, including to legal assistants, for various administrative tasks for lawyers and management, including travel arrangements, expense claims etc.